Sr Administrative Assistant - Corporate

• Ensure invoices, entry/enrollment fees, supplies, and other credit card purchases are allocated to the appropriate cost center and budget line item.

• Facilitate additions and updates of vendors/suppliers’ access in Workday.

• Create Purchase Requisitions for Purchase Orders (POs), matching expenses with the appropriate cost center and budget line item.

• Arrange domestic and international travel, paying attention to travel restrictions, and Visa/Passport requirements.

• Assist with monthly budget forecast for multiple cost centers, provide recommendations to management, and update in SAP.

• Schedule meetings and make extensive arrangements for onsite and offsite meetings, farm tours, and other functions – both domestic and international, including meeting space reservations, meal/refreshments, audio/visual equipment availability and support, and transportation.

• Anticipate annual travel needs, making reservations for hotels/flights/vehicles/entry fees in advance.

• Coordinate and maintain control of multiple fleet vehicles assigned to Global Engineering

• Purchase refreshments for meetings, transport them to the meeting location, and set them up.

• Room reconfiguration changes to meet meeting needs

• Create/edit PowerPoint presentations/meeting materials on behalf of management.

• Take detailed notes in weekly meetings.

• Maintain SharePoint access.

• SCE leadership calendar management, schedule meetings, travel coordination (both domestic and international), processing of expense reports and invoices, and various other administrative duties, all with a sense of urgency and confidentiality.

• Support department document retention process and systems.

• Leads SCE Organizational activities, celebrations, employee recognitions, retirements, etc.

• Assists in drafting, proofing, and editing various communications.

• Communicates in a highly professional manner with individuals at all levels in the organization, industry, and community.

• Provides general office support for SCE Leadership, including ensuring efficient and professional operation of the office, while exercising discretion and diplomacy at all times.

• Provides backup support to the executive assistant as needed.

• Special projects as assigned.

Education/ Certifications: 

• High School Diploma required

• Associate or Bachelor’s degree in business or related field preferred

Skills and Experience: 

• 4 years of related administrative experience, supporting multiple leaders. 

• Demonstrated ability to produce quality, timely, and accurate work under short time constraints.

• Initiative and problem-solving skills.

• Ability to work in a fast-paced team environment and demonstrate a high degree of tact, discretion, flexibility, diplomacy, and confidentiality.

• Must be able to handle confidential company information and data requiring the highest degree of attention to preserve confidentiality.

• Excellent interpersonal and communication skills (builds relationships).

• Strong attention to detail.

• Time management, organization, and prioritization abilities required, including the ability to manage multiple priorities with limited direction.

• Flexibility, willingness, and ability to respond to changing circumstances and expectations readily.

• Strong working knowledge of Microsoft Outlook, SharePoint, Word, PowerPoint, and Excel.

Physical Environment/Demands:

• Most work is performed in a temperature-controlled office environment

• Incumbent may sit for long periods at the desk or computer terminal

• While performing the duties of this job, the employee is regularly required tosit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  

• Incumbent may use calculators, keyboards, telephones, and other office equipment in the course ofa regular workday

• Stooping, bending, twisting, and reaching may be required in the completion of job duties